How to self-manage Candidate personal information

When candidates apply for a job, they receive an email with a link to Candidate Portal. 

By clicking on the link, Candidates can access the part of the Candidate Portal where they can see all their applications for our job openings. In order to see and manage all personal information, Candidates need to request a token by clicking on Send token button. 

An email containing unique token for accessing Candidate’s personal data is sent to Candidate’s email address. This token is valid for 1 hour upon issuing. Upon token expiration, Candidate needs to request it again if they want to see their personal data.  

After Candidates receive token and click on View your data button, their Candidate Portal will open again. Now it will display their personal information with Export, Update and Delete actions on the right side of the page. Above these actions, data protection officer email is displayed. Below those actions, the list of available consents is located and an option to update those consents. 

Consent and data retention period 

When applying for a job, Candidates can give their consent to store their personal information for hiring purposes during defined data retention period. Data retention period starts after the selection process for a job Candidates are applying for expires. Length of this period is 12 months and Candidates are not obliged to give their consent for data retention. 

If Candidates give their consent for data retention, ENT can keep their personal information in the system until data retention period expires or until Candidates delete their data themselves. 

If Candidates refuse to give their consent for data retention, the Customer can keep their personal information in the system until Customers legitimate interest expires (in this case as long as the Candidate is in the selection/hiring process) or until Candidates delete their data themselves.